Wednesday, January 25, 2012

GTD: grouping tasks into Projects using Context with and Toodledo

Emily and I started using Appigo's on our iPhones years ago. In those days Toodledo didn't have an iPhone app and ToDo didn't have a web app.

Now both Toodledo and Appigo market both web apps and iOS apps. Alas, Appigo hasn't figured out how creating tasks by email should work, and I don't like Toodledo's iOS app. So I still use with Toodledo. It works pretty well, and now that Google has turned Evil I'm happy to avoid their world.

It works pretty well -- except when you want want to group a series of tasks as a project. The project models for Toodledo and Todo don't mesh.

Most of the time this doesn't bother me -- I like to edit and move forward tasks rather than create small projects. Sometimes, however, a complex project deserves a set of tasks.

Since the Toodledo and Todo project models don't sync, I instead steal the "Context" feature - which both ToDo and Toodledo manage similarly. A "Context" is supposed to be a location or environment for doing a task; but I've never found this "Getting Things Done" idea very useful. These days I have a computer everywhere, and that's the context for most of my tasks.

So instead of a list of "Contexts" I have "Projects" that group tasks. The UI and views are very efficient for this purpose, and synchronization works perfectly.

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