Wednesday, January 25, 2012

GTD: Creating a project vs. editing a persistent task

Both Appigo ToDo (app/web) and Toodledo Pro (app/web) have the idea of a "project" that can contain subtasks.

For small projects I don't bother with the overhead of project creation and task maintenance. Instead I create a single task that I edit when I complete a 'step' in the project. It lasts the life of the project.

Each time I complete a step, I edit the task to add a new "next step" and I date stamp the completed step. I also keep short notes in the body of the task note.
For example, if the task is "Update Passport" I might have the following my "notes" section:

  • schedule photograph
  • download form
  • complete form
  • schedule appointment .. etc.

In practice I don't usually write out all the next steps. I just write out the one that's up next. For A tasks I may schedule a calendar appointment too.
Similarly I don't bother with repeating or recurrent tasks. I create one task, and just reschedule it as needed. My "pay visa bill" task has been moved forward one month at a time for years. (Periodically I delete the list of dates I paid to shrink the notes section).

See also:


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